Archiving Policy

Archiving and Data Distribution Policy

The Journal of Design Service and Social Innovation (JDSSI) is committed to the long-term preservation and accessibility of published research. This policy outlines our approach to digital archiving, data preservation, and content distribution to ensure perpetual access to scholarly work.

Commitment to Preservation

JDSSI guarantees:

• Perpetual access: All published content will remain freely accessible indefinitely
• Digital preservation: Multiple backup and archiving strategies to prevent content loss
• Format stability: Content maintained in stable, widely supported formats
• Persistent identifiers: DOIs ensure permanent links to all articles
• Version control: Clear identification and preservation of article versions

Digital Archiving Strategy

Primary Archiving

JDSSI content is preserved through multiple mechanisms:

• Publisher servers: Primary storage on Michelangelo Scholar Publishing Limited servers with regular backups
• OJS platform: Content managed through Open Journal Systems with built-in preservation features
• Multiple locations: Redundant storage across geographically distributed servers
• Regular backups: Daily automated backups with multiple restore points
• Disaster recovery: Comprehensive disaster recovery plan ensuring business continuity

File Formats

Articles are preserved in multiple formats to ensure long-term accessibility:

• PDF/A: Archival-quality PDF format (ISO 19005-1 compliant)
• HTML: Structured HTML for web access and text extraction
• XML: JATS (Journal Article Tag Suite) XML for metadata and content structure
• Original files: Source files (Word, LaTeX) retained when provided by authors

These formats ensure content can be accessed even as technology evolves.

Third-Party Archiving

JDSSI participates in third-party preservation networks:

• LOCKSS (Lots of Copies Keep Stuff Safe): Distributed preservation network (if applicable)
• CLOCKSS (Controlled LOCKSS): Dark archive for catastrophic publisher failure (if applicable)
• National libraries: Deposit in relevant national library archives
• Institutional repositories: Support for author self-archiving
• Subject repositories: Indexing in discipline-specific repositories

Persistent Identifiers

Digital Object Identifiers (DOIs)

Every article published in JDSSI receives a unique DOI:

• CrossRef registration: All DOIs registered with CrossRef
• Permanent links: DOIs remain valid even if URLs change
• Metadata preservation: Complete article metadata associated with each DOI
• Citation tracking: DOIs enable tracking of article citations and impact
• Version identification: Separate DOIs for different article versions when appropriate

DOI Format: https://doi.org/10.59528/ms.jdssi[year].[volume][issue]

ORCID Integration

JDSSI supports ORCID (Open Researcher and Contributor ID):

• Authors encouraged to provide ORCID identifiers
• ORCIDs linked to published articles
• Permanent connection between researchers and their work
• Enhanced author disambiguation and attribution

Content Versioning

JDSSI maintains clear version control for all articles:

Version Types

• Submitted Manuscript (SM): Original submission before peer review
• Accepted Manuscript (AM): Post-peer review, pre-copyedit version
• Version of Record (VOR): Final published version with copyediting and formatting
• Corrected Version: VOR with minor corrections published as errata
• Retracted Version: VOR with retraction notice (article remains accessible)

Version Preservation

• All versions retained in archives
• Version history clearly documented
• Links between versions maintained
• Changes between versions tracked and noted

Metadata Preservation

Comprehensive metadata is preserved for all articles:

• Bibliographic metadata: Title, authors, affiliations, abstract, keywords
• Publication metadata: Volume, issue, page numbers, publication date, DOI
• Rights metadata: License information (CC BY-NC-ND 4.0), copyright holder
• Technical metadata: File formats, creation dates, checksums
• Administrative metadata: Submission dates, review history, editorial decisions
• Citation metadata: References, CrossRef linking

Metadata is stored in standardized formats (Dublin Core, JATS XML) for interoperability.

Data Availability and Sharing

Research Data Policy

JDSSI encourages authors to make research data openly available:

• Data availability statements: Required for all articles
• Repository deposit: Data deposited in recognized repositories (Zenodo, Figshare, institutional repositories)
• Data citation: Datasets cited with DOIs or persistent identifiers
• FAIR principles: Data should be Findable, Accessible, Interoperable, and Reusable

Data Availability Statement Types

Authors must include one of the following statements:

• "Data available:" Data is publicly accessible [provide repository name and DOI/URL]
• "Data available on request:" Data available from authors upon reasonable request [explain any restrictions]
• "Data not available:" Data cannot be shared due to [legal/ethical/commercial reasons]
• "No new data:" This study did not generate new data

Supplementary Materials

Supplementary materials are preserved alongside articles:

• Stored in stable formats (PDF, CSV, Excel, common image formats)
• Assigned DOIs linking to parent article
• Preserved with same archiving strategies as articles
• Freely accessible under same license as article

Author Self-Archiving Rights

JDSSI supports and encourages author self-archiving:

Green Open Access

Authors may deposit any version of their article in repositories:

• Preprints: May be deposited at any time in preprint servers
• Accepted manuscripts: May be deposited immediately after acceptance
• Published version: May be deposited immediately after publication
• No embargo: No waiting period for any version

Acceptable Repositories

• Institutional repositories (university, research center)
• Subject repositories (arXiv, SSRN, discipline-specific)
• Personal websites and academic profiles
• Academic social networks (ResearchGate, Academia.edu)
• Preprint servers
• National repositories

Self-Archiving Best Practices

When depositing in repositories, authors should:

• Provide complete citation to the published article
• Include DOI link to the Version of Record in JDSSI
• Note the version being deposited (SM, AM, or VOR)
• Include license information (CC BY-NC-ND 4.0)
• Acknowledge first publication in JDSSI

Content Updates and Corrections

Post-Publication Changes

JDSSI handles post-publication changes transparently:

• Minor corrections (errata): Correction notice published and linked to original article; original article updated with correction note
• Major corrections: New version published with detailed explanation of changes; both versions preserved and linked
• Retractions: Retraction notice published; original article remains accessible with retraction watermark

Version History

All versions are preserved with clear documentation:

• Date and nature of changes recorded
• Reason for changes provided
• Previous versions remain accessible
• Version history displayed on article page

Withdrawal and Retraction Policy

Article Retraction

If serious issues are discovered after publication:

• Retraction notice: Published with clear explanation of reasons
• Article remains online: Retracted articles not deleted, marked with watermark
• DOI remains active: Links to retraction notice
• Metadata updated: CrossRef and indexing services notified
• Permanent record: Both article and retraction preserved indefinitely

Pre-Publication Withdrawal

Articles withdrawn before formal publication will:

• Be removed from the publication queue
• Not be assigned a DOI nor published online
• Leave no permanent record in the journal’s archive
• Allow authors to submit the manuscript to another venue without restriction

Accessibility and Format Standards

Accessibility Features

JDSSI works to make archived content accessible:

• HTML versions: Screen-reader compatible structured content
• Alt text: Images include descriptive alternative text when feasible
• PDF accessibility: Tagged PDFs for assistive technologies
• Semantic structure: Proper heading hierarchy and document structure
• Color contrast: Readable text and figure colors

Technical Standards

Content preserved according to international standards:

• PDF/A: ISO 19005-1 for long-term PDF preservation
• JATS XML: NISO standard for journal article markup
• Dublin Core: Metadata standard for resource description
• ORCID: Author identification standard
• DOI: ISO 26324 standard for digital object identification

Distribution and Indexing

Content Distribution

JDSSI content is distributed through multiple channels:

• Journal website: Primary access point for all content
• OJS platform: OAI-PMH harvesting for aggregators
• CrossRef: Metadata distribution to citation databases
• Google Scholar: Indexing for academic search
• DOAJ: Directory of Open Access Journals (if applicable)
• Discipline-specific databases: Submission to relevant indexing services

Indexing Services

JDSSI actively submits content to indexing services, including:

• Academic databases and indexes
• Citation tracking services
• Library catalogs
• Discovery services
• Subject-specific indexes

See the journal's Indexing page for the current list of services.

Publisher Continuity and Succession

Continuity Planning

MSPL has plans to ensure content preservation if publishing operations cease:

• CLOCKSS dark archive: Content preserved in dark archive (if applicable)
• National library deposit: Content deposited with national libraries
• Transfer arrangements: Pre-arranged transfer to another publisher or institution if necessary
• Author notification: Authors will be notified of any changes to archiving arrangements

Content Ownership

• Authors retain copyright: Authors maintain ownership of their work